The fair inventory & lending platform for universities
Manage equipment, materials, and loans easily, clearly, and reliably — built specifically for student councils, ASta, and campus initiatives.
A system that works in everyday university life.
No risk, no hidden costs — just try it.
Up and running in three steps
No IT project, no training — just sign up and get started.
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Short step-by-step clip coming soon
Add inventory
Create items with photos, quantities, and categories. Individually or in bulk — your stock is digital in minutes.
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Short step-by-step clip coming soon
Accept requests
Borrowers submit requests online. You instantly see availability and approve with one click — or decline.
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Short step-by-step clip coming soon
Confirm returns
Log the return, note the condition, done. The complete history is preserved — even when staff changes.
Everything in view — from request to return
A well-thought-out system for the entire lending process — no overhead, no chaos.
Inventory management
Complete overview of your entire stock — from cameras to cable sets.
- Single and bulk items (e.g. "5 HDMI cables")
- Freely definable categories and item groups
- Photo upload per item
- Item IDs in your own format (e.g. 20240601-01)
- Parts lists for complex sets (e.g. camera + lens + bag)
Lending workflows
From request to return — structured and traceable.
- Public or internal loan requests
- Link multiple items per transaction
- Set pickup and return times
- Status overview for all ongoing loans
- Direct assignment without a request
Automatic availability check
Conflicts are detected instantly — no manual cross-checking needed.
- Real-time check with every request
- Overlapping periods are blocked
- Calendar view for a quick overview
- No double lending possible
Notifications & workflows
Automated emails keep everyone informed.
- Confirmation email upon request
- Notification on approval or rejection
- Reminder before return deadline
- Customizable email templates
Audiences & permissions
Define who can borrow what — e.g. only students from your university.
- Lender types with email domain verification
- Different groups with different access rights
- Item groups can be restricted per audience
- Admin and staff roles
Full history
Complete logging of all transactions — ideal when staff changes.
- Who borrowed what, and when?
- Return status and notes
- Exportable for internal reports
- Transparency for all parties
Fair. Solidarity-based. Sustainable.
This platform follows a solidarity principle that fits the university context.
For individual groups
Student councils, campus groups, and initiatives can use the system permanently free of charge.
- Up to 100 items
- Full feature set
- Ready to use immediately
- No credit card, no contract
Perfect for getting started or smaller inventories.
For the university as an institution
If the system is used centrally or university-wide (e.g. by ASta or multiple organizations), a moderate contribution applies.
| University size | Price |
|---|---|
| Small university | €300 / year (€25/month) |
| Medium university | €600 / year (€50/month) |
| Large university | €900 / year (€75/month) |
Classification by university size
As a reference we use the number of enrolled students:
- – up to approx. 5,000: small university
- – approx. 5,000–20,000: medium university
- – over 20,000: large university
Based on trust.
If you are between two categories, please choose the cheaper one.
Why this model?
Fair for everyone — and sustainable in the long run.
Reliable. Secure. University-grade.
Everything stays traceable — even with staff changes.
University email only
Requests only with a verified university email address.
Double opt-in
Automatic verification for maximum accountability.
GDPR & EU hosting
Fully GDPR-compliant with hosting in the EU.
Roles & permissions
Clear responsibilities through fine-grained access control.
This platform is not a typical SaaS product
It is a tool for engagement, built for real university structures — focused on reliability, transparency, and everyday usability.
No demo call, no waiting time — get started right away.
Talk to us about your campus rollout
Send a short note for demos, procurement material, security questions, or rollout planning.
What happens next?
We review the request and answer with the right material instead of putting you into an automated sales funnel.